Privacy Notice

The Children’s Legal Centre is based in the Hillary Rodham Clinton School of Law at Swansea University.

The Children’s Legal Centre is a project within the Hillary Rodham Clinton School of Law, Swansea University and operates at present as an online information service providing information about the law in Wales and how it affects and applies to children and young people.

In circumstances where the Children’s Legal Centre is responsible for the collection and processing of personal data including data defined as sensitive by the General Data Protection Regulation (GDPR) (EU) 2016/679, Swansea University is the data controller and is committed to protecting the rights of participants in line with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.  Swansea University has a Data Protection Officer who can be contacted through dataprotection@swansea.ac.uk

We take the collection, storage and use of personal data very seriously. In this document, you will find an explanation of why we collect individual data for the Children’s Legal Centre, how we process it and the steps we take to ensure data security at all stages.

All data collected through the Children’s Legal Centre is processed and stored in accordance with the Data Protection Act 2018 and the new General Data Protection Regulation (GDPR).

What kind of information do we collect?

Personal Information

We collect the following pieces of information from interested individuals who sign up to receive newsletters and other information by email from our mailing list:

  • Name
  • Email address
  • Which age range you fall into (under 18; 18-25; over 25)
  • What your interest is in the Children’s Legal Centre (as a young person, as a parent/carer, as someone who works with children and young people, as a legal professional, or you’re just interested).

We only require your email address in order to add you to the mailing list – all other information that we ask for is optional.

Cookies

We also collect general information about visitors to our website using cookies. This information does not identify you as an individual. Cookies are small text files that sit on your browser (temporary cookies) and on your hard drive (permanent cookies) and identify you as a ‘unique user’. We use cookies to track visits to the website, which pages visitors are going to, and how long they are staying on the website, and on individual pages. Cookies do not collect personal information about you.

Temporary cookies will be deleted automatically when you leave our website; permanent cookies will stay in place until you erase them or they expire. You can block cookies from the Children’s Legal Centre by following the instructions from your web browser.

Third Party Websites

Where we link to other websites, including Blackbaud which we use to process financial donations to the Children’s Legal Centre, we cannot guarantee that they operate the same privacy policy as we do at the Children’s Legal Centre, and we can’t be held responsible for the privacy practices of other websites. If you are concerned about the privacy of the website you are visiting, please check their privacy statement.

Consent

We do not process any data without explicit consent. When you sign up to our newsletter you will be asked to give your consent to receive emails from the Children’s Legal Centre.

You have the right to withdraw your consent at any time and can do this by emailing childrenslegalcentre@swansea.ac.uk.

Why we collect individual data and how we use it

We collect data on individuals for the purposes of sending out relevant and appropriate newsletters and to update interested parties on the work of the Children’s Legal Centre.

How data is processed

The Children’s Legal Centre collects names and email addresses through online sign up. The data is password protected and is only accessible to authorised members of staff for the purposes of preparing and sending out email newsletters.

How long will your information be held?

The Children’s Legal Centre will hold your information for as long as you wish to remain on our mailing list. You can unsubscribe from our mailing list at any time.

Sharing your data

Personal data is not shared with anyone outside of the University and no data will be transferred overseas.

Security of your information

Data protection legislation requires us to keep your information secure. This means that your confidentiality will be respected, and all appropriate measures will be taken to prevent unauthorised access and disclosure. Only members of staff who need access to relevant parts or all of your information will be authorised to do so. Information about you in electronic form will be subject to password and other security restrictions.

Some processing may be undertaken on the University’s behalf by an organisation contracted for that purpose. Organisations processing personal data on the University’s behalf will be bound by an obligation to process personal data in accordance with data protection legislation.

What are your rights?

You have a right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and to port your personal information. If you have any concerns about the use of data for these purposes or would like a copy of the data we hold about you, requests or objections should be made in writing to the University Data Protection Officer:-

University Compliance Officer (FOI/DP)

Vice-Chancellor’s Office

Swansea University

Swansea, SA2 8PP

Email: dataprotection@swansea.ac.uk

 

How to make a complaint

If you are unhappy with the way in which your personal information has been processed you may in the first instance contact the University Data Protection Officer using the contact details above.

If you remain dissatisfied then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at: –

Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire, SK9 5AF

www.ico.org.uk

Updating our Privacy Policy

We may change this Privacy Policy from time to time to more accurately reflect the data we are collecting and storing, and when we are doing this. Please check back for any changes.

Further questions?

If you have further questions about how we process individual data, please feel free to get in touch with us at childrenslegalcentre@swansea.ac.uk.

 

Created: June 2018